Avalehe pilt
Certificate of record of service on ships
09/26/2017

Certificate of record of service on ships can be applied for, if you are a seafarer of foreign citizenship and you hold the valid residence permit of right of residence in Estonia.

The "Seafarers' Identity Documents Convention" of the International Labour Organisation (ILO) applies to every seafarer who is engaged in any capacity on board a vessel (other than a ship of war) registered in a territory for which the Convention is in force and ordinarily engaged in maritime navigation. Each Member for which this Convention is in force may issue a seafarer's identity document to a seafarer either serving on board a vessel registered in its territory or registered at an employment office within its territory who applies for such a document.

Certificate of record of service on ships can be applied for can be applied for in the Service Offices. By applying for the certificate of record of service on Estonian ships, the applicant is required to give the fingerprints that will be entered to the certificate of record of service on Estonian ships.

Documents required for application:

  • an application for identity documents (possible to fill in on a computer screen; to print out and fill in by own hand).
  • identity document;
  • colour photo by size of 40 x 50 mm;
  • employer’s confirmation that that you are employed or will take employment or practice on a vessel. If employer is missing, the notice of the Estonian Unemployment Insurance Fund that you have been registered as unemployed or a seafarer seeking work. Employer’s confirmation or notice of the Estonian Unemployment Insurance Fund has to contain its issuer’s name, date of issue and number. Confirmation or notice is valid for 3 months starting from issuing of the notice or confirmation.
  • document confirming payment of state fee.


Additional documents:

  • if you have changed your personal data (for example, name) in a foreign country and changed personal data are not entered to the Estonian population register, please submit document proving change of personal data (for example, marriage certificate.


Issuance of the certificate of record of service on Estonian ships
The document will be issued to the applicant personally or to an authorised representative specified by the applicant upon the application for the document at a service office through the service office or foreign mission of the Republic of Estonia indicated in an application form within 30 days after acceptance of the application for processing.

The certificate of record of service on ships applied for in expedited procedure will be issued within 2 working days (counting starts from working day following the day of submission of the application) to an applicant in person or to an authorised representative assigned by an applicant at the time of applying for the document in Tallinn Service Offices only.

On receipt of a document:

  • please provide a previously issued valid document of the same type


An authorised representative:

  • provides his or her valid identity document issued in Estonia
  • provides a valid document of the same type, issued to the applicant, if such document exists