Refugee’s travel document

Applying at a service office

The refugee’s travel document can be applied for at service offices. To apply, find a suitable service office and bring an identity document with you.

If desired, reserve a slot at the service office for your application.

See service offices

Reserve a time

Applying for a refugee’s travel document under ordinary procedure

After your application has been accepted, it will take a maximum of 30 days to prepare your refugee’s travel document under ordinary procedure.

Applying for a refugee’s travel document under expedited procedure

After your application has been accepted, it will take a maximum of 2 days to prepare your refugee’s travel document under expedited procedure starting from the working day after the application was submitted.

All service offices accept applications for the refugee’s travel document under expedited procedure, but the card can be claimed only at Tallinn service offices.

Providing fingerprints

Starting from the age of 12, fingerprints must be given when applying for a refugee’s travel document.

Authorization for claiming refugee’s travel document

You may authorize someone else to claim your refugee’s travel document only if the authorization is submitted together with the application at the service office.

The person authorized must present a valid Estonian identity document when claiming the refugee’s travel document. They must also have the applicant’s old refugee’s travel document with them.

Document photo

One digital colour photograph is required for applying for a refugee’s travel document.

The document photograph may not be older than six months.

The photo must be a frontal view with a light background.

The minimum measurements of a digital document photograph are 1300 x 1600 pixels and the correct format is JPEG.

The file size must be a minimum of 1 MB and a maximum of 5 MB.

See requirements and recommendations for document photos.

Taking a document photo at the service office

All client service offices (except for Keila) are equipped with photo booths where you can take a document photograph free of charge.

Sending digital document photo

If desired, the digital document photo may be emailed to ....

The minimum measurements of a digital document photograph are 1300 x 1600 pixels and the correct format is JPEG.

The file size must be a minimum of 1 MB and a maximum of 5 MB.

State fee

The state fee for a refugee’s travel document is €20.

The state fee when applying for a refugee’s travel document and residence permit card together is €25.

The state fee for a refugee’s travel document under expedited procedure is €58.

Payment of state fee at the service office

The state fee may be paid at the service office:

  • in cash
  • by card payment
  • over the customer computer terminal

American Express is not accepted for the state fee.

Marriage, divorce or name change abroad

If there is a change in personal data while you are abroad, you will have to present a document substantiating the change when applying for a passport.

If your personal data changed in Finland after 1 July 2010, this can be certified by an English-language extract from the Finnish Population Register.

If your personal data changed in Finland before 1 July 2010, check whether the information has reached the Finnish Population Register and if so, this can be substantiated with an English-language extract.

If the document that certifies the change in personal data was issued in Finland before 1 July 2010, it must be translated by a sworn translator or the authenticity of the translation must be notarized and the document must be certified by an apostille certificate or legalized.

Upon presenting a document issued in a foreign country, check whether it must be translated and certified with an apostille certificate or legalized.

If the document is not in Estonian, Russian or English, it will have to be translated and the translation must be done by a sworn translator or notarized.

Documents issued in these countries do not have to be certified by an apostille certificate or legalized

  • Austria
  • Belgium
  • Bosnia and Herzegovina
  • Bulgaria
  • Cape Verde
  • Spain
  • The Netherlands
  • Croatia
  • Lithuania
  • Ireland
  • Italy
  • Latvia
  • Luxembourg
  • North Macedonia
  • Moldova
  • Montenegro
  • Poland
  • Portugal
  • France
  • Romania
  • Germany
  • Serbia
  • Slovenia
  • Switzerland
  • Denmark
  • Turkey
  • Ukraine
  • Russia

However, documents issued in other countries do have to be certified by an apostille certificate or legalized.

For more information on legalization of documents and apostils, visit the Ministry of Foreign Affairs website.